Email Management: Folders, CC, BCC and Spam Filter Folders: Think of folders as physical or virtual locations on your computer. You can create folde...
Folders:
Think of folders as physical or virtual locations on your computer.
You can create folders for different purposes, like work, personal, or project-related materials.
Each folder contains a set of emails, similar to a physical folder containing documents.
CC:
Imagine CC as a "copy to" list for emails.
When you add someone to the CC list, they will receive a copy of the email, regardless of their email settings.
This allows multiple people to be notified about the email, like in a group chat.
BCC:
Think of BCC as a "blind copy to" list.
When you add someone to the BCC list, they will only receive the email if they specifically choose to open it.
This ensures that the email is not visible to everyone in the entire organization.
Spam Filter:
The spam filter acts as a gatekeeper, inspecting incoming emails to determine if they are spam or legitimate.
It uses a combination of filters, including keywords, patterns, and heuristics, to identify spam emails.
If the email is flagged as spam, it is sent directly to the spam folder, where it is stored for future review.
Here's an example:
Imagine you have a folder named "Work" for all your business-related emails.
You then add your colleague's email address to the CC list.
This means that when you send an email to the folder, your colleague will receive a copy.
You could also add your boss's email address to the BCC list to keep them informed about important decisions.
Finally, you might set up a spam filter to automatically move any suspicious emails to the spam folder